Printing needs have evolved within businesses over the years. Traditional single-function printers are almost a thing of the past at this point. Business owners need equipment that has robust functionality and meets numerous administrative needs. Multifunctional printers (MFPs) also allow businesses to save physical space, as they replace single-function printers, scanners, copiers, and other pieces of equipment. Ultimately, MFPs provide greater efficiency, often lower maintenance costs, and more office space for businesses to devote to other functions.
What Can a Multifunctional Printer Do?
Functionalities of MFPs vary by brand and individual model. However, most at least combine all functionality of a printer, copier, and scanner in one device. With a multi-functional printer, you can make copies of existing documents, print from a computer or mobile device, and scan physical documents for digital storage. In the past, this would require the use of three separate machines. Reducing the amount of required equipment in an office almost always reduces costs – both initial purchases and required maintenance over time.
The market for MFPs has grown over the years, and there are now many options when it comes to brands and models. When selecting MFPs for your business, there are several key factors to consider.
Key MFP Considerations
Likely the smartest first step when looking to purchase multifunctional printers is determining what features or capabilities an organization requires from the unit. Is printing speed an important factor? Does the organization require a unit that accommodates multiple printing/copying sizes? Will the unit connect to computers or mobile devices via WiFi, Bluetooth, or an ethernet connection? Is the ability to fax documents important for daily operations? Each organization has its requirements for equipment in the office, so answering these questions prior to beginning the search for an MFP is highly suggested.
Price point is another huge consideration. Different companies have different budgets when it comes to office equipment. Outlining a budget first makes it easy to filter through options that don’t fit, saving time in the search. Equally as important is determining the physical space you have available for an MFP. These units vary greatly in size. Ignoring that aspect when shopping around may lead to purchasing a unit (or multiple units) that doesn’t fit the space available.
One consideration often forgotten about is the security aspect of an MFP. These pieces of equipment require security measures as much as other devices like computers. MFPs can fall victim to cybersecurity threats, such as viruses and other types of malware. Because the documents processed by the printer may contain sensitive or confidential information, protecting against these threats is important. Be sure that whichever one you decide on for your business comes with built-in security features to best defend against cyber threats. Many nowadays feature encryption software and multiple options for authentication, adding an extra layer of security for the organization and individuals accessing and using the device.
Speaking of individuals using an MFP, one last thing to consider is how easy and/or accessible a device is. It’s important that anyone needing access to a device has it and can use the machine effectively. Many modern MFP manufacturers have added more accessible features to their models, such as adjustable screens, brightness controls, and buttons with both text and image icons. Doing so has added accessibility for those with impaired eyesight and other needs, as well as simply making the devices more intuitive for all users, regardless of accessibility needs.
Ease of use extends beyond accessibility as well. Opt for devices that are easy to use overall. A great way to do this is by selecting an option that allows for customization at the organizational level. Customization may include allocating button location, setting custom defaults based on the most common use of the machine, etc. MFPs are designed to streamline operations, not make them more complicated. They should be accessible and easy to use for everyone needing access to them.
Kustura Technologies – MFP and IT Experts
For organizations with robust needs when it comes to duplicating, printing, and sending documents, an MFP is a smart choice over purchasing multiple, single-function pieces of equipment. Not only do they streamline operations, but they also free up valuable real estate by replacing what used to require several different machines. The decluttering of office space often boosts productivity and allows everyone within the organization to perform their jobs more efficiently and effectively.
The team at Kustura Technologies brings decades of experience helping businesses run more effectively – through their extensive knowledge of IT infrastructure and devices. Specific to MFPs, Kustura often recommends Kyocera printers, for their power, efficiency, and ease of use. The line of MFPs from Kyocera offers businesses the chance to improve agility on a daily basis, letting individuals focus less on navigating multiple pieces of equipment and more on their job responsibilities. These award-winning machines bring efficiency and reliability to the workplace, making offices more productive.
In addition to MFPs, Kustra offers several other IT products and services to help streamline operations and give business owners peace of mind when it comes to IT. From custom-built PCs and VoIP phone systems to cybersecurity services, the team at Kustura is here to help you develop and implement an IT management strategy. Business owners don’t need to waste valuable time on IT issues that could be better spent growing the organization. For peace of mind within your business, contact the team at Kustura Technologies today!